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last update 29 August 2013 | version 2.6.2

 

About Fauna Europaea


 

Project information

Workpackages

Description of Workpackages


Workpackage 1: Project management and coordination

Workpackage number: WP 1
Start date / event: Month 1
Lead contractor: UVA
Person-months per partner: UVA: 15 person-months; ZMUC: 2 person months; MNHN: 2 person months

Objectives and input to workpackage

Keeping focus on the projects objectives, in liaison with the Steering Committee (see chapter 9.1 Project Management). Monitoring the progress and logistics of the workpackages. Keeping track of all financial payments. Promoting synergy between the activities of the three principal contractors and their respective workpackages.


Description of work

  • Employment and task assignment of project staff.
  • Maintenance of a strict decision making structure.
  • Monitoring of progress in the workpackages by a frequent internal reporting system.
  • Establishment of advisory teams for each cluster, drawn from the members, depending on requested expertise.
  • Regularly meetings for the integral project (Steering Committee), and for the cluster advisory teams.
  • Written reports, and a newsletter on the WWW.
  • Supervision of correct operations of the help desk for the participating members.

Deliverables

D1  Contracts with members.

D2  Reports to the European Commission.


Milestones and expected results

-  Establishment of Steering Committee and Advisory teams in month 3.

-  Two meetings of Steering Committee per year to monitor the projects progress.

-  Timely results for each workpackage.

-  Midterm report in month 24; Final report to European Commision in month 48.


Workpackage 2: Standards, protocols, scope and limits

Workpackage number: WP 2
Start date / event: Month 1
Lead contractor: UVA
Person-months per partner: UVA: 2 person-months; ZMUC: 1 person month; MNHN: 1 person month

Objectives and input to workpackage

The execution of the project requires a strict focus on achieving results within the projects lifetime and budget. As a consequence, the principle contractors will define a set of rules - such as standards, protocols, scope, limits - to keep the project manageable.


Description of work

Within this workpackage, the principles for standards, protocols, scope, and limits of the project will be established . The standards etc themselves are part of other workpackages. Before detailing these, it is essential to have a common approach that will support a comparable and controlled input of data. This all is the basis for the specification and organization of data flows, with the identification of responsible persons for these protocols.
The work starts with reparatory meetings of the advisory teams, leading to proposals from each principle contractor, responsible for its work field. Meetings of the Steering Committee, to assess the proposals, leading to decisions of the coordinator.


Deliverables

D3  Protocol and criteria to support the management decisions (workpackage 1) and
       background information for WWW site (workpackage 14).


Milestones and expected results

Management protocol repost in month 6.

Report on standards, scope and limits in month 8 (re-assessment in month 20).


Workpackage 3: End-user forum

Workpackage number: WP 3
Start date / event: Month 3
Lead contractor: UVA
Person-months per partner: UVA: 8 person-months; ZMUC: 4 person months; MNHN: 2 person months


Objectives and input to workpackage

The results of the Fauna Europaea project will serve the European Community at a wide level. A number of project members represent the end-users of the project. The end-user forum defines its recommendations and assist in the implementation of the project.


Description of work

  • The end-user forum will organize a number of meetings to discuss priority setting and the final data presentation, including linkages to other databases.
  • Inventory of the desirable attributes, as additional information on conservation or legal status, to the species checklist. Subsequent selection of those attributes  to be included in the data fields (input for workpackage 13, 14 and 15). The members in the end-user forum will organize opportunities for exchange of views with a variety of (potential) users of fauna europaea. These users originate from the sectors of science, environment, agriculture, health, biotechnology, nature conservation, publishing.
  • Implementation by some members of parts of the WWW-site and external linkages.
  • Analysing possible applications of the project results, as an input for workpackage 12 and 16.

Deliverables

D4  Yearly reports of end-user recommendations, as input for workpacakes 12, 13, 14, 15, and
       16.


Milestones and expected results

Yearly reports on the end-user recommendations (months 12, 24, 36, 48).


Workpackage 4: Design of taxonomic framework and hierarchy

Workpackage number: WP 4
Start date / event: Month 1
Lead contractor number: ZMUC
Person-months per partner: ZMUC: 4 person-months; MNHN: 1 person month


Objectives and input to workpackage

  • Description of the taxonomic scope (which taxa), detail (primary data fields, synonyms, etc.), and attributes (end notes); input from workpackage.
  • Tuning to other European master species databases.
  • Definition/construction  of that classification/system above the genus level, that will support search and retrieval.


Description of work

The taxonomic framework and hierarchy will define the database structure and search & retrieval procedures. In animal systematics this is a very complex matter, as hierarchies are not always solved and generally agreed upon. As the taxonomic framework and hierarchies are of a conceptual nature,  the best approach is to choose for stable systems that are practical for common use.
Meetings of the Steering Committee, partly jointly with the members Species 2000 and European Register of Marine Species project,  will evaluate preparatory reports by the project staff, leading to decisions about the format for the data input from member experts (group coordinators),
Classifications / systems adopted above family level rank are decided upon in these meetings of by member experts (group coordinators, sometimes in advisory groups). Arrangements within any given family are decided on in consultation between group coordinators and individual contributing experts.


Deliverables

D5  Background information on taxonomic framework and hierarchy, to be published with the
       WWW site (workpackage 14), and input for workpackages 6, 7 and 8.


Milestones and expected results

Completed report to members describing the taxonomic framework and hierarchy (month 12).


Workpackage 5: Defining and coding of geographical regions

Workpackage number: WP 5
Start date / event: Month 1
Lead contractor number: MNHN
Person-months per partner: MNHN: 1 person-month


Objectives and input to workpackage

Decisions on the geographic coverage (outer limits), the geographic detail (political territories, grids), and of its presentation (coding).


Description of work

Assessment of existing systems; interaction with Plant Euro+Med project and with EEA-topic centre biodiversity. Choice of system, in consultation with workpackage 6. Setting criteria for species selection at the European geographic borders. The objective is to follow more or less identifiable biogeographic zones.
The initial approach is that the sea shore is one of the geographical limits,  including all European islands (in the Atlantic Ocean also Canary islands and Madeira; in the Mediteranean up to Cyprus). To the East, the intended limit is the Ural, thus restricted to biogeographic ‘minimal Europe’. Turkey, except European Turkey, is not a part of the project.
The information about the geographical distribution of species (optional) will at least be on country level (political units), but only if available and in the correct format.


Deliverables

D6  Definition of geographic limits and regions as input for workpackage 7 and 8.


Milestones and expected results

Report on geographic coverage for members to be applied in data collation (month 12).


Workpackage 6: Taxonomic coordination

Workpackage number: WP 6
Start date / event: Month 1
Lead contractor number: ZMUC
Person-months per partner: ZMUC: 16 person-months; UVA: 2 person months; MNHN: 4 person months


Objectives and input to workpackage

Organising the network of group coordinators / taxonomic experts (as represented by various members), its work logistics, and the data flows.


Description of work

Establishment of a hierarchy of experts, from scientists in a relatively small group, through coordinators for a specific taxonomic group (such as a family or order), up to coordinators for an assembly of taxonomic groups. This approach will on one hand promote the best choice of experts, and at the other hand a decision-making structure with respect to the selection of data and their formats. The work will be organized and managed by establishing a hierarchy of experts and group coordinators (for taxonomic groups on various levels).  This implies a study of the best way to combine at  one the theoretical optimal approach, and at the other hand the involvement of available expertise. Establishing the whole framework and the logistics of taxonomic coordination requires a caraful approach to ensure the support of the wide European taxonomic community that will contribute with numerous data. As expertise and data from various data will overlap, and sometimes be in mutual conflict, the taxonomic coordination will also develop mechanisms to identify these and to establish mechanisms to harmonize the data input.


Deliverables

D7.  List of contributing experts in various taxonomic groups, to be published in the WWW site
         (workpackage 16), and identification of missing expertise; and input to workpackage 12.


Milestones and expected results

List of contributing European experts in various taxonomic groups, to be published in the WWW site (initial: month 12 ? final: month 48)


Workpackage 7: Tools for data transfer

Workpackage number: WP 7
Start date / event: Month 1
Lead contractor number: UVA
Person-months per partner: UVA: 18 person-months; ZMUC: 2 person-months


Objectives and input to workpackage

Support for data transfer from data sources of unrelated formats. Application of standard export / import routines to transfer the distributed datasets into a common format. In case of not yet databased information, the application of a user friendly software data entry module that will act as standard transfer unit and also can assist the project’s members to import their data from existing databases, independent from its original format (printed, digital in various systems).


Description of work

  • Making an inventory of existing databases and their structures (data models) of project members.
  • Designing a common data exchange format to facilitate transfer of data to a central database.
  • Application of a user friendly software data entry module that will act as standard transfer unit and assist the project’s members to import their data from existing databases, independent from its original format (printed, digital in various systems). This module will also be used for generating new databases (in standard format) by members that do not own databases.

Deliverables

D8   Operating tool to assist workpackage 9.


Milestones and expected results

Data entry and transfer software module for exchange of data files, in operation from month 9.


Workpackage 8: Collation of taxonomic groups

Workpackage number: WP 8
Start date / event: Month 6
Lead contractor number: ZMUC
Person-months per partner: ZMUC: 66 person-months; UVA: 10 person-months; MNHN: 10 person-months


Objectives and input to workpackage

The data flows from member-experts will results in datasets of different size, detail and quality. The sets will be integrated (assisted by workpackages 7 and 9) in larger databases, ready for validation (workpackage 10), and subsequent storage (workpackage 11)


Description of work

Group coordinators (members) contact the taxonomic experts and national coordinators, who can provide partial datasets. Instructions from workpackages 4, 5 and 7 assisted by the help desk (workpackage 9), support the implementation of required data flows. Also identification of experts to do initial revisions in relation to the collation of datasets from different sources.
The lead contractor for this workpackage keeps contact with all experts according to the established logistic mechanisms. Precise instructions should promote data capture according to defined formats. In reality, it is expected that this will not be that simple, as the delivered datasets will be in many different formats, both with respect to data structure (and inclusiveness), and to data presentation (different database systems, various printed,  sometimes even hand written, lists). In interaction with the experts, via the group coordinators the data flows will be optimized. In many times the datasets have to be digitized or transferred in other database systems, afterwards to be checked again by experts. Combined datasets to be checked for internal consistency. Much of spped and quality of work will depend on well established standards and protocols (workpackage 2), taxonomic framework and hierarchy (workpackage 4), coordinating mechanisms (workpackage 6), and tools for data transfer.


Deliverables

D9  Integrated data files to be validated (input to workpackage 10), resulting in partial
        datasets for inclusion in FE databases (workpackage 11).


Milestones and expected results

Completed databases on taxonomic groups, throughout the project period.


Workpackage 9: Help desk

Workpackage number: WP 9
Start date / event: Month 3
Lead contractor number: UVA
Person-months per partner: UVA: 6 person-months; ZMUC: 4 person-months


Objectives and input to workpackage

  • Providing on-line assistance to the members (experts) with regard to data collation
  • Assist members with using the data entry module (instructions)
  • Provinding technical assistance in keeping the main databases on-line

Description of work

The tools for data transfer (workpackage 7) are essential for a smooth progress of the project. It is expected that the large number of contributing experts will face frequent problems with respect to managing and processing their data according to the requested format. The work plan is as follows.
Setting up structure for telephone, and e-mail service to assist member-experts with any emerging problem in relation to their work to build their specialist dataset or to transfer it. Advice with respect to taxonomic choices or priority setting.
The help desk will be established to provide a service for all possible expected problems.  It will be active during the whole period of data collation. Start up in month 3, but in operation from month 6. In principle all services will be on-line or via telephone or fax. The operations of the help desk will be assessed with respect to its capability to solve any disturbance in the process of data collation.


Deliverables

D10   Operational help desk to assist for input for workpackage 8.


Milestones and expected results

Helpdesk in operation from month 6, and functioning up to the project end (month 48).


Workpackage 10: Verification and quality control

Workpackage number: WP 10
Start date / event: Month 6
Lead contractor number: MNHN
Person-months per partner: MNHN:30 person-months


Objectives and input to workpackage

Reviews of delivered data sets from workpackage 8. Assessment according to defined standards, protocols, scope, and to taxonomic framework. Assessment of data presentation (work package 15).  Identification of gaps in information and expertise as input for workpackage 12.


Description of work

Development of measures (indexes) of the data quality. Records to be assessed as a whole or through each field. Levels are: data entry (standards), data semantics, data accuracy, data reliability, and inclusiveness of data. Finally identification of gaps in data, knowledge and expertise. The lead contractor of this workpackage will ask various network members to assist in the work. After development of data quality indicators, the work involves the verification of all incoming data sets from contractor ZMUC. Any comments will result in a feed back to ZMUC, such as to assess whether changes / improvements are possible. Quality problems of a general nature will be put forward to the Steering Committee with the objective to find a solution within the scope of the project.  The work results in the assignment of meta data to data sets that will express the state of validation.


Deliverables

D11  Report on the criteria for quality control applied, the checking procedure followed,
          the resulting decisions (at a general level) ? month 12.

D12  Assessment of the collated data sets, and input for the work package 18 ? From
          month 12 up to month 42


Milestones and expected results

Report on criteria in month 12.
Periodic assessed datasets as input for workpackage 11.


Workpackage 11: IT Database and service management

Workpackage number: WP 11
Start date / event: Month 1
Lead contractor number: UVA
Person-months per partner: UVA: 48 person-months; ZMUC: 6 person-months; MNHN: 4 person-months


Objectives and input to workpackage

  • Building a central database (contents) according to the taxonomic frame work and hierarchy (workpackage 4) to accommodate incoming data sets.
  • Experience in this workpackage will give input to the workpackage 9 (help desk).
  • Links from the central database to the the Fauna Europaea WWW site (workpackage 14) which will allow users to view and search in the database.

Description of work

  • Design of data model for the Fauna Europea central database. The data model has to reflect at one hand the results of work packages 2, 4 and 5 (taking into consideration the recommendations of the international Taxonomic Data Working Group) and at the other hand the latest database software developments.
  • Building the Fauna Europea central database with links for data transfer, as this database will be central base for feeding new data and for extracting selections of data sets. As such, the work involves the development of a flexible, easy to adapt (taxonomic) structure, storage of various types of data (also potential mutimedia data, and derived data as sequences), options for linkages to supporting databases.
  • Create linkage between the Fauna Europea central database and the Fauna Europea WWW site (workpackage 14)
  • Service management includes the development of a transparant structure, that will guarantee that in future the database can be updated easily and can be adopted to new hardware and software requirements. A minimal task is to document the datastructure of the central database. The datastructure will have to meet ISO standards, which at least implies careful documentation.

Deliverables

D13  Fauna Europaea Database accommodating all incoming data from members with links to
          WWW site


Milestones and expected results

Data model for Fauna Europaea database (month 12).

Continuous building of database (contents) up to month 42.


Workpackage 12: Identification of gaps in data and knowledge

Workpackage number: WP 12
Start date / event: Month 1
Lead contractor number: MNHN
Person-months per partner: MNHN: 6 person-months; ZMUC: 2 person months; UVA: 2 person months


Objectives and input to workpackage

In the course of the project, it will become apparent that not all data can be captured for different reasons:
   - no experts are available,
   - capturing the data will require fundamental taxonomic revisions that are not included in
      the project objectives,
   - the quality of the data is low or insufficient, and presently cannot be enhanced,
   - the data cannot be obtained within the projects time frame, budget of required format


Description of work

While assessing the inclusiveness and quality of the delivered data (workpackage 10), the gaps in data and in knowledge will be identified. The gaps will be listed with respect to data availability, data reliability, lacking scientific knowledge, and missing scientific expertise in Europe. The network members will assist in identifying the gaps.
In conjunction with workpackage 10 (verification and quality control), all emerging problems with respect to inclusiveness and quality of the data will be listed. If, after feed-back to ZMUC and consideration in the Steering Committee, it has been concluded that no further improvement is possible because of the current state of scientific knowledge, the problems will be analysed. Analysis should result in the identification of importance of gaps and priority setting and recommendations for European research and staffing policies in animal systematics.


Deliverables

D14  A list of gaps in data and knowledge, ordered by taxonomic group and/or geographical
          region

D15  Recommendations to fill in the gaps (training of required experts, priority research
          areas, developments in biodiversity informatics)


Milestones and expected results

Report on gaps in data and knowledge, and in addition recommendations (month 48).


Workpackage 13: Linkages to other registers

Workpackage number: WP 13
Start date / event: Month 24
Lead contractor number: UVA
Person-months per partner: UVA: 3 person-months; ZMUC: 1 person month; MNHN: 1 person month


Objectives and input to workpackage

Providing interoperability with the other related European taxonomic services and registers.


Description of work

Creating dynamic links from the Fauna Europaea central database via its webbrowser  interface to other related taxonomic dataservices. Various user groups will ask for advanced mechanisms to enter the database or to extract (partial) datasets. The input from the End-user forum (workpackage 3) will be jointly assessed by the principle contractors, such as to specify the development work by UVA.


Deliverables

D16  Operational link between Fauna Europea database and other related taxonomic
          dataservices.


Milestones and expected results

Operational dynamic links for Fauna Europea database to other taxonomic databases.


Workpackage 14: Publishing the Fauna Europea register on WWW

Workpackage number: WP 14
Start date / event: Month 18
Lead contractor number: UVA
Person-months per partner: UVA 6 person-months


Objectives and input to workpackage

Producing webpages to present Fauna Europea in the Internet. Linking the webpages to the underlying central Fauna Europea database (package 11). Providing browse and functional search functions via Internet in the Fauna Europea database


Description of work

  • Linking webpages to Fauna Europea database. The central database is the container for all data, but not always completely accessible. The WWW register will not necessarily give access to all data, as they can be partially under (re)validation or (re)construction. An operator interface between the central Fauna Europaea database and the WWW-service will allow to provide a reliable information service from the container database. The work involves designing and developing of the linking interface, with its control mechanism of selective linkages.
  • Creating browse and functional search functions via Internet in the Fauna Europea database. Focus will be on the development of a  (performance powerful) taxonomy browser that allows for a fast and user-friendly access to the complex taxonomic data and hierarchies.

Deliverables

D17  WWW-site and register of Fauna Europaea


Milestones and expected results

WWW register completed in month 48.


Workpackage 15: Data presentation

Workpackage number: WP 15
Start date / event: Month 12
Lead contractor number: UVA
Person-months per partner: UVA: 2 person-months; MNHN: 1 person month


Objectives and input to workpackage

Design and development of the Web-interfaces that will display the data in the WWW-site (workpackage 14), taking into account the non-stable nature of the data and the requirements of end-users (workpackage 2).


Description of work

Study of the data variability and of potential use of the Fauna Europaea databases in consultation with the end-user members. Prioritising the results as the basis for requirements. Users will access the WWW service via the Fauna Europaea interface. UVA will design solutions for alternative ways of data presentation and for user-friendly  methods to generate these.
A special feature is the development of interfaces (templates) in different European languages.
Testing on various user groups.


Deliverables

D18  Lay-out of Web-interfaces, and linkages to underlying software programs and databases.


Milestones and expected results

Report on data presentation in month 36.


Workpackage 16: Dissemination, copyrights and exploitation

Workpackage number: WP 16
Start date / event: Month 1
Lead contractor number: UVA
Person-months per partner: UVA: 4 person-months; MNHN: 1 person month


Objectives and input to workpackage

Make the Fauna Europea register available to users.

Make arrangement for copyright agreements with owners of the data (members). Market the Fauna Europea register by offering the service to the user groups. Sell the cd-rom with the Fauna Europea database for stand-alone use


Description of work

  • Study and implementation of mechanism to allow the contributing experts to keep control on the quality and updating of the data, for which a ‘Society for the management of biodiversity data’ is considered.
  • Preparation of contracts to guarantee continuity of Fauna Europaea after this projects period.
  • Liaise with users concerning terms for using the on-line Fauna Europea register.  Liaise with scientific publishers for marketing the Fauna Europea cd-rom.

Deliverables

D19  Mechanism to keep control on continuity of Fauna Europaea, including contracts with
          scientific publishers for distribution and sales

D20  Technology Implementation Plan


Milestones and expected results

- Technology Implementation Plan in month 48.

- Report in month 48.

- CD-ROM preparation ready in month 46.

 

© Copyright Fauna Europaea 2000 - 2015

Fauna Europaea was supported by the European Commission under the Fifth Framework Programme
and contributed to the Support for Research Infrastructures work programme with Thematic Priority Biodiversity.


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